Communications

  It must be Saturday. My head is clearing after a short week’s work. Got some work done this morning which is why I can now blog guiltlessly. Wish I knew more about James LeBron so I could comment here on his reputational downfall on the streets of New York? Or I could move on to comment on the nuclear reputational fallout of Mel Gibson after a new domestic violence  incident circulated this week. Oh, I forgot Lindsay Lohan who I saw in a newspaper headline while on the subway crying about spending 90 days in jail for bad behavior. On the whole, celebrity reputation does not interest me as much as company and CEO reputation and there’s plenty to think about when it comes to that misbehavior. Seems like the heat wave has fried celebrity brains this week (wherever they were) or they are jealous of the corporate scandals grabbing all the attention.

Back to the real stuff. A new study by NYSE Euronext found that 3 out of 4 CEOs believe that they are doing a reasonable job protecting their company reputations. That’s a pretty confident group because if you asked me, I’d say that if that is the case, why are there so many reputation stumbles every day? I would need more than two hands to count how many major reputation disasters occur in a week’s time. And those CEOs would probably swap 90 days in the slammer with Lindsay Lohan if someone could tell them that there would be an end to all he scrutiny on their reputations. Reputation damaging headlines linger for far more than 90 days with the Internet’s neverending longevity of wrongdoing.

The study also found that the leading criteria of building positive company reputation are Honesty, Integrity, Ethics, Transparency and Leadership By Example. These qualities never seem to change (for good reason) although I would hasten to add that Integrity is making a comeback as a reputation driver. Certain words come and go and I have not heard Integrity for some time…so welcome back. Transparency, Ethics, Honesty, Transparency and Leadership have made their rounds for some time now. As many of you who read my blog know, I think that Effective Communications deserves more credit as well as anything to do with promoting a reputation for Safety. Post 9-11, safety as a reputation driver is key whether it is keeping food safe, our privacy safe, our shores safe, our medicines safe, our toys safe, our kids safe, and our skies safe.  I could go on and on.

   The new CEO at Nalco, Erik Fyrwald has this to say about being an outsider CEO and getting up to speed. I think that all this advice is right on target, especially his statement about thinking you have all the answers at the start and then unlearning those assumptions so you can learn how things really are. Fortune interviewed him about water and carbon but I liked the part about being a new CEO best. Most outsider CEOs come into a job knowing what the board has told them. As we know, the board is usually the last to know (so says Warren Buffett).  In my research, I have heard over and over from CEOs that their perspective 100 days later is usually 360 degrees different from what they thought day one. This probably goes for anyone starting a new job. If you want to build a good internal CEO reputation, try to keep your opinions to yourself for a couple of months until you REALLY know what you are talking about. First impressions are usually just that, first impressions.

You came into Nalco as CEO from the outside. What was at the top of your to-do list?

I spent the first weeks and months listening a lot — to the leadership of Nalco, talking to people across the organization. Traveled a lot. Got out there with customers all over the world trying to understand what we do well, what we didn’t do well, where they saw the opportunities. Spent time with my leadership team, getting their view on what we needed to do and also assessing the leadership and who we really needed, and what other capabilities we needed to bring in.

A lot of people in your position, coming in as CEO, have told me that focusing on the team is critical …

Step one.

… and in many cases focusing on the culture. From the outside you’ll see that it needs to be steered a little bit. Was that the case?

Yeah. The positive is, we had a great culture to build on, a culture of service, customer comes first. But we had not been nearly aggressive enough going after the growth geographies and bringing more of the water system solution to the customer. Talking to the leadership, it was very clear that that was a huge opportunity.

You only get one chance at those first few months. When you look back, what did you learn?

I learned that as you get into the job and start to think you know the answers, don’t get locked in. You haven’t been in the company that long. You think because you’ve been in other places that you can figure it out quickly, start to form a theory of what the right answer is. Keep testing that theory, because it does two things. One, it gets the management team aligned. And two, you can get deeper into the organization, you can get customers connected to it, and then you get a much better answer. So don’t make conclusions too quickly. At first I thought I knew the answers, but then the answers got much better as we dug deeper. That was very important.

Weber Shandwick just issued a research report on Civility in America. We did it with Powell Tate and KRC Research. There is an abundance of interesting information such as the fact that 94% of Americans think that civility is a major problem in the United States and has become worse since the recession. Seventy-two percent of Americans view the political world and government as the most uncivil – the highest percentage recorded in the poll – and the absence of civility appears to be having an impact on participation and interest in the political process among broad swaths of the public.

Nearly half the American people (49%) are “tuning out” of government and politics, and almost two-thirds of those people (63%) cite the general tone and level of civility as a major factor in their decision. A fairly large 46% of people are tuning out opinion pieces and editorials in the media, and 45% cite incivility as a major factor. Over one third (38%) are tuning out news coverage and reporting and half of them (50%) attribute their actions to the lack of civility. How can we be an informed public when growing numbers of us are turning away from what makes America tick?

This is bad enough but what got me is how the public is turning away from companies who desperately need their business to rebuild our economy. A full three-quarters (75%) of Americans believe that companies that are uncivil should be boycotted. In fact, 64% of Americans report that they have advised others not to buy products or services because they felt the company or its representatives were rude or uncivil. Companies clearly need to be closely monitoring and listening to their “badvocates” or critics to make sure they are not overlooking poor customer service or improper commentary. Reputations can be damaged quickly when customers perceive they are not being treated properly. When you think of companies that are extremely courteous, helpful and patient such as Zappos, you realize how important “tone” can be and what drives reputation in some industries. I sure hope you have seen their puppet commercials which take civility to new heights.

Business leaders also have considerable influence, since they are expected to set an example for behaving civilly. Nearly every American (91%) believes that business leaders should set an example for behaving with civility. Not only are business leaders expected to act with civility, but the majority (82%) believe that companies should not tolerate uncivil behavior in the workplace. I always find it remarkable how CEOs are held responsible for everything that goes wrong (as they should often be but not for everything!) and realize that incivility is now being added to their plate.

All in all, how a company and its leaders communicate and engage says it all and with the Internet and 24/7 media, companies must be extra careful. The recent events with Gen. Stanley McChrystal are just a recent example of how the wrong tone and poor choice of words can get you into hot water.

[If you are interested in this topic, you might want to visit Civilination.]

As I mentioned in my last post, our new research on executive placement at the right conferences covered some interesting information on social media. It would be difficult not to explore how executives were using or not using social media to tell their company story in addition to taking the podium.  Not surprisingly, the results show that online channels are not being used as effectively as they could.

• The tool most widely used to communicate externally by the C-suite is posting written messages on the company web site (66%). And that is a big step from a few years ago, so this is good news. Despite its widespread usage, executive communications professionals surveyed do not regard C-level web statements to be among the three most effective ways to communicate externally. Instead, the #1 most effective channel, according to respondents, is recorded video on the Web site, followed by live webcasts and blogs.
• Among the social networking tools, Twitter is considered more effective (25%) than Facebook (19%) and LinkedIn (16%) for external C-suite communications. Yet Twitter is woefully under-utilized by executives as a way to connect or communicate. It is reported by only 6% as a means that the C-suite uses to communicate now with external audiences. There is alot of debate about whether execs and CEOs should spend time on Twitter and Facebook. The best answer to the question is “Depends.” It depends on the industry, the regulations governing the industry, whether the company is customer-facing or not, and whether the executive has the time. Few execs have the time to commit and after talking to CEOs, they do not usually have the time. I keep wondering if there is an in-between but have not found one.

Video, on the other hand,  is a preferred communications channel today because of its ability to viscerally humanize executives. Right now, video of CEOs or other execs talking, interacting, and engaging can go a long way to attracting candidates, putting a human face on the company and just saying, “I’m showing up.”

  We at Weber Shandwick just issued a new report on placing senior executives at conferences. As you know, one way of building reputation is to get your senior people, including your CEO, out on the conference trail. Not only is it important for CEOs to be visible in times of economic recovery but the same goes for the senior management teams who can individually support the overall positioning of the company. Years ago I used to refer to the CEO job as that of the narrator CEO — communicating internally and externally about where the company was headed and what the storyline was. Now I have been thinking about reframing that reference to CEO as content provider. It actually makes sense with all the channels available to communicate to employees, customers, media and other stakeholders. Since CEOs have the bully pulpit and are in great demand, they can provide the content that tells your company’s plotline.

I wanted to share some of the findings of our recent research (“From Guessing to Planning: Placing C-Suite Executives in the Most Strategic Forums”) that we did with Vital Speeches of the Day and David Murray, its founder. We both found ourselves at a conference in February on external communications and realized that external executive communications pros appeared anxious about figuring out a process for placing senior executives.  Everyone was seeking the holy grail and asking if someone had a better way to judge if a conference was right for an executive and if they had only limited time, which ones were most important. We decided to do a little more digging and here we are. You can find out more here and don’t miss the executive summary either. Here are some key findings:

• Senior executive participation at business leadership conferences has held steady or grown since the start of the global economic crisis, according to nearly three-quarters (73%) of external communications professionals we surveyed in April.
• CEOs, according to those surveyed, consider speaking engagements prime channels for communicating thought leadership platforms (61%), attracting new business and cultivating customer relationships (58%), and defining or redefining brands (52%).
• CEOs are most interested in speaking at top-tier business media events (44%), public policy conferences (41%), and business school gatherings (31%). Jen Risi, my colleague at Weber Shandwick who runs our Voiceboxx practice on executive visibility and conferences,  says: “Essentially, this new data validates what we’ve been saying to our clients. While financial media continues to be the preferred outlet for enhancing corporate reputation by executives, the strategic use of high-level speaking opportunities is steadily becoming a close second.”
• One of the bigger messages in the survey was that placement is an art, not a science. Clearly the conference business needs greater metrics and better demonstration of ROI to prove that executives are using their time well.  With substantial risk for making a bad recommendation about an appropriate executive conference, communications pros told us they depend upon various resources to confirm their suggestions. Ultimately, they admit that they need to do their own research including networking, monitoring event Web sites, conducting media searches, leveraging agency expertise, and “cold-calling” conference organizations for their schedules. A large 44% report that they have no related processes in place.  Of the remaining 56% who say they have a process, confidence in their system is evenly split – exactly half are confident and half are not. All the more reason to call us……

Hope you find the results useful in getting your CEO out there as content provider. Check in tomorrow for more on executive conferences and social media.

When I visited Amsterdam, someone mentioned an incident of a sympathetic CEO.  A discussion arose about how CEOs could make a greater show of empathy for those affected by normal day-t0-day events such as delayed flights due to volcanic ash, safety incidents, food recalls, investment losses, etc.  When I first heard the word “sympathetic” in the same sentence as “CEO,” I liked the ring of it. However, I immediately thought about how infrequently this topic has come up in all my years of following, studying and working with CEOs.  Why is that?  I think we all know why.  Empathy is not not what makes great CEO reputations. Nice to have but not necessary perhaps.

Along the same lines, I was asked why CEOs do not apologize enough. I often get asked this question and frankly, I wonder if there are too many CEO apologies today.  My fear is that it is easy to apologize and the more there are, the more dilutive the effect might be.  The sense  in our Amsterdam meeting was that CEOs do not apologize enough when things go wrong.  I usually respond by saying, “Name me one CEO who apologized that was sued.”  I really can’t think of any right now although there must be one, don’t you think?

Those are my thoughts for the day. The sun is out and I am going out to play and be sympathetic.

 My journeys in Europe continued all week although I am now safely home and enjoying the first warm weather of the past two weeks. One thing that struck me in retrospect was that there was no market that did not talk about recession-weariness. Everyone mentioned how tough times had been with the global recession and might be getting worse as Greece faced its debt crisis, the EU bails out several members and the Euro was dropping. My presentation on The New Normal was perfectly timed.

• In Amsterdam I learned that some companies were rising to the challenge of the recession. Dutch airline Martinair had offered a similar program to Hyundai Assurance in the US where people who booked transatlantic flights could cancel their flight without cancellation fees if someone lost their job. It is called Boek Gerust Verzeking or worry-free booking insurance.  As well, the CEO of KLM, Peter Hartman, was applauded for going on YouTube to sympathize and apologize about the flight cancellations caused by the volcanic ash a few weeks earlier. A perfect example of CEOs resetting their reputations.  In addition, several people in our panel discussion mentioned the book The Truth about Ikea when we discussed this new  “tell all” and “see thru” world that has emerged. I also learned about an online site where you can “couch surf” or find a couch to crash on in another city so you can save some money. Smart alternative to paying for a hotel if your finances are strained. The Dutch also have a group buying site —  ichoosr.com – and their CEO had joined our panel to discuss the site’s success in this new age of austerity or what we were calling the New Normal.
• In Paris, at our luncheon discussion, one of the guests mentioned that they were moving their communications and marketing back to print since they were not convinced that the ROI online was working as well as they would have liked. Also had my first experience in Paris being interviewed in-person by bloggers. Turned out to be quite a lot of fun. This fits into my prediction that face-to-face communications will be back as a new channel for communicating.
• London was fascinating because I arrived the evening when the new coalition government was announced. The first day of the “new politics” or “plural politics” was brisk and spring –like, the perfect day for a new beginning. In our breakfast seminar, it was hard not to discuss what the new governance model in Great Britain meant but one idea I had was that the future would undoubtedly include more coalitions in business partnering over the next few years. Additionally, I thought that the outcome of the election was indicative of the new normal in that there were no winners and losers (except Gordon Brown) but something in-between. Not black or white, but just grey all the time.
• I could have sworn that Heathrow airport in London is scented. I could not believe my nose! There was a great scent in the air and although I can not find an article on why it smelled so therapeutic (aromatherapy), I think it might just be the air from the spa facilities inside. It is a great idea if it is true.
• Madrid had just heard their Prime Minister Zapatero talking about civil service workers’ salaries being frozen, pensions cut and other budget-minded recourses when I arrived. Like other cities, people instinctively knew that frugality was back with a vengeance. I had read in the paper before I arrived  that Zapatero had said it was the toughest speech he ever gave. I considered that quite humble although I doubt most Spaniards felt the same way upon hearing the news. In the world of reputation, leaders get all the credit when things go right and all the blame (and then some) when things go wrong. An interesting experience during my media interviews was that each journalist asked me what I thought the future of journalism was.  I think this happened everywhere I went when journalists took the floor. The reputation of journalism is sure taking a hit in this new digital world. I recall in Brussels how a journalist said that online was killing them off one by one. Is a global phenomenon and one I have a lot of sympathy for.

Now that I am back on solid ground for a few days and not spending my days and nights in airports and hotels, I can more easily get back to posting more regularly about reputation matters.  However, reputation is everywhere. Danny Rogers, the editor of PRWeek in London wisely pointed to the frequent mentions of the word “reputation” in media coverage. It was not always like that.  It is unavoidable these days.

I had a great time with my colleagues at Weber Shandwick and meeting clients and journalists, bloggers,  among others. Mind-expanding is good for the soul.

         We just released Chief Communications Officers: First 100 Days, an “e-book”  reflecting advice from dozens of veteran corporate communications officers (CCOs) around the world on how best to navigate their first 100 days. This mini-book is a favorite of mine because early tenures are a topic that interest me greatly. My first book on a CEO’s early tenure, CEO Capital, describes many of the same challenges and advice on how to hit the ground running.  For corporate communications officers, those first few weeks are critical because a crisis could arise at any moment and communications is always front and center these days. Therefore “onboarding” (a new HR term) needs to go smoothly because every day could be a red flag day.

Because we regularly survey corporate communications officers around the world, this e-book seemed like a natural extension of our insights on this rapidly rising and influential position.  In our last survey, we learned that nearly 6 out of 10 CCOs (58%) in Fortune 500 companies now report to the CEO. This was a 10 percent increase from the year earlier. The e-book captures advice in CCOs’ own words on do’s and don’ts for those newly coming on board and what to avoid so as not to derail the best of plans.

When we asked CCOs what the three greatest challenges were, this one response seemed to sum it all up:

1. Reputation management in an era of deterioration of traditional media,

2. Increasing effectiveness of voices of outrage, and

3. Light speed evolution of social media.

If anyone has additional advice, please send it this way and enjoy the book. (If you need a pdf of the book, write to me at lgaines-ross@webershandwick.com).

   A few things reputation-related that I wanted to blog about today.

Saw an article in Fortune about what Wall Street analysts think about the importance of CEOs. The survey from DDI found that analysts consider the CEO the only executive worth their time and attention. One of the quotes cited in the brief article went like this, “I don’t spend my time worrying about how companies are fostering their next generation.” Talk about short-termism. [Note: I tried to find the survey so I could cite properly and could not. Neither could I find on Fortune's site, possibly because it was a short piece.]

Also took a look at McKinsey Quarterly’s new global survey on sustainability. Definitely worth a read because the information is very rich and noteworthy for those of us interested in how reputation and sustainability work together.  The findings that I found most compelling are:

• 72% say sustainability is “extremely” or “very important” for managing corporate reputation and brands
• 55% say that investment in sustainability helps build company reputation
• 36% believe that reputation-building is a top reason for addressing sustainability

No surprise to me was that NGO pressure was very low on the list as a reason for dealing with sustainability (3%). I used to think that the lack of attention paid to NGOs when this question gets asked demonstrated that executives were fooling themselves for not paying attention to NGOs and trying to engage them.  But now I am starting to think that results like this reflect executives’ unwillingness to admit that NGOs have an effect on their sustainability initiatives. Hard to sort out because I do not see how NGOs could not be a primary reason for pushing companies to see their role in greater issues facing society.

Astonishing as well was that 62% of executives surveyed say their companies do not report sustainability metrics externally to investors or are unaware of how they are used.  When reputation is so important today, why not?  Why not combine financial and non-financial performance into one annual report as Professor Robert Eccles explains in his new book, One Report?

The report also looks at the differences between companies who consider sustainability a top three priority for their CEOs and are effective at managing it . The differences are quite considerable — more “proactive” companies publish sustainability sections on their Web sites, embed sustainability data in their communications with investors, participate in sustainability rankings, issue sustainability reports and communicate with socially responsible investors. My sense is that companies who are more proactive are also more profitable over the long-term.

There is no doubt that the past 18 months of recession have stalled some of the great sustainability initiatives that companies have embarked on to improve the world at large and build reputations. However, I have no doubt that these programs will come back full force with a vengeance in the long-term.

   Attended an interesting roundtable yesterday hosted by Business Marketing Association and Forbes. The topic was managing reputation in the new world of the Internet. Some interesting points surfaced:

• It is easier now to track reputation and ROI with the Internet. However the field of social media is so new that it is very difficult to track back to a baseline.

• Marketers are now interested in reputation as they realize that the company behind the brand matters. CMOs are the new entry point into companies as they see the connection more vividly. Product marketing is not enough.

• Perception is nice to have but behavior is have to have. You need your customers to act – buy your products, give you the benefit of the doubt in time of crisis, recommend you to others, spread word-of-mouth.

• Social media is the new Petri dish.

• Reputation Institute’s Anthony Johndrow reported on a study among CMOs and CCOs. They found that 97% are interested in reputation, 89% are doing something in the space but only 33% are measuring its impact. Disturbing when companies spend so much on reputation in general.

• We should be referring to “social business” not “social media.”

• Integration between traditional and social is key.

• One of the reasons more companies become social is that competitors force their hands. When a competitor starts using Twitter, YouTube and Facebook, its rivals are propelled into this new world.

• Sometimes your critics can be your best advocates. An example was given of a relentless critic who also links to company articles mentioned on Twitter that promote the company’s point of view. So your online enemies can also get your word out if you just time it right.

Everyone agreed that reputation has become more complex, harder to manage and everyone’s job. In addition, the bar is now not as high or as low as it was just one year ago. Since so many companies are now using Twitter for engaging customers and neutralizing reputation damage, some of the early examples such as Dell and Comcast are just that – text book examples and expected today.